To ensure you maintain your company vehicle in a safe and roadworthy condition while it’s in your care, we’ve put the following checklist together.
As the main driver of the vehicle it is your responsibility to ensure that it complies with the roadworthiness requirements of the Highway Code. You also have full responsibility for the maintenance and roadworthy condition of the vehicle from initial delivery, through to its return at the end of the leasing contract. This includes, but is not limited to, the following:
- Ensuring that the vehicle complies with current legal requirements and is driven legally and in accordance with the manufacturer’s recommendations.
- Ensuring that the vehicle is maintained in accordance with the manufacturer’s recommended service intervals and that the service book is stamped by the servicing dealer. Notifications of the service intervals for your vehicle can be found in the vehicle owner’s manual supplied with the vehicle or on the manufacturer’s website.
- Ensuring the vehicle has a current MOT certificate.
- Ensuring seatbelts are worn at all times by all occupants of the vehicle.
- Taking responsibility for the security of the vehicle, especially when left unattended.
- Paying all motoring related fines within the relevant time period.
- Ensuring that the vehicle is not overloaded or used for hire or reward, racing, pace making or any other motor sport.
- Paying for fuel and carrying out regular weekly maintenance between services as and when required, including checking tyre pressures, tyre wear and maintaining oil, water, anti-freeze, AdBlue (if applicable) and battery levels. See the Maintaining your Vehicle section for guidance.
- Keeping the bodywork and interior of the vehicle in a clean and acceptable condition. See the Returning your Vehicle section for guidance on FleetEurope’s fair wear and tear policy.
- Arranging for any chips to the windscreen to be repaired before cracks appear. See the Windscreen Repairs section for guidance.
- Ensuring that you and anyone else who uses the vehicle has the expressed permission of your employer to do so and adequate comprehensive insurance, including business use, is in place before driving the vehicle.
- Ensuring you have adequate documentation and insurance in place before driving the vehicle outside of the UK. See the Travelling Abroad section for guidance.
- Notifying your employer immediately if your driving licence is endorsed, or you are disqualified from driving.
- Reporting all accidents that occur when using the vehicle, no matter how slight.
- Not driving the vehicle after the consumption of any substance which will impair your ability to drive safely, including alcohol, medication and drugs.